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Privacy & data

Your customers' data is yours. You decide why it is held; Daedalus only holds it on your instructions. In GDPR terms you are the controller and we are the processor, which is what makes the two things on this page yours to set: requests from your customers come to you, and the one layer that could ever be traced back to your customers — a car's service history, which is keyed to its VIN and cannot be anonymised — stays off until you switch it on.

Two other things leave, and neither is a setting because neither carries anything identifying: the anonymous diagnostic pool and the anonymous labor-time aggregate. Both are part of the Service rather than something asked of you, and between them they are why the “other shops found” panel and the labor guide work for you from your first day. Both are described below and set out in Terms §3.
Privacy notice & retention  ·  Data processing agreement  ·  CCPA opt-out

What leaves your shop

Nothing attributable to your shop or a technician ever leaves, and nothing you send is visible to anyone until at least 5 independent shops have sent the same thing — so what anyone reads is a pattern, never your record of it. Money never crosses at any setting, and neither does free text — shared records carry codes from a fixed list, not your write-ups.
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The diagnostic pool — part of the Service
When one of your repair orders resolves a fault code, the code, the category of repair that fixed it — or failed to — and the vehicle's year, make, model and engine join the shared pool. No shop name, no customer, no VIN, no prices, no hours, no technician, and none of your write-ups: only values from fixed lists. This is not a setting because there is nothing in it that is yours to give away, and because it is what makes “other shops found” work for you from your first day — including on faults you have never seen. Terms §3 sets it out.
Labor times — part of the Service
For a job with a service code, the quoted and actual hours go into the shared labor guide alongside the code and the vehicle line. No labor rate, so no revenue and no rate card — and no technician, no customer, no VIN, no write-ups. Hours without a rate are not money.

Your own figures are never readable by anyone. They sit in your shop's own staging table, and the only thing that ever leaves is a median and quartiles built once at least 5 independent shops have logged the same job.

Being direct, because this is the one people ask about: yes, this is the number that shows how long jobs really take you against what you quoted. That is exactly why the guide is worth having — it is built from real clocks instead of a book rate — and it is also why nothing below the five-shop floor is ever published.

Your contribution record

Turns service history off, deletes your labor observations, and takes your shop's name off everything already contributed. The two anonymous layers above are part of the Service and are not switched off — nothing in either identifies you. Aggregates others have already read cannot be un-read. You keep full access either way — what other shops found is not a reward for contributing.

Customer data requests

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What gets exported

What "delete" actually does

Delete is a soft-delete: the customer is marked archived and hidden from lookups, but their historic invoices stay in the database to satisfy tax-retention requirements. If your jurisdiction allows full erasure, contact support — we'll provide a one-off scrub script.